Meetings

Board meetings and committee meetings. One platform.

Agendas, minutes, action tracking, and secure document access — built for the boards and committees that run clubs, associations, and governing bodies. No more emailing sensitive documents. No more losing institutional knowledge when directors and volunteers change.

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Trusted by 10,000+ organisations across 32 countries.

Sound familiar?

Running meetings shouldn't be the hardest part of running your club.

Minutes lost in email threads

Last month's minutes are in somebody's inbox. Or was it a Google Doc? Or the shared drive? Nobody's sure — and the AGM is next week.

Actions that disappear

Somebody was supposed to get three quotes. It was in the minutes. Nobody followed up. It's still in the minutes three months later.

Hours of volunteer time wasted

The secretary spends Sunday night typing up minutes, formatting agendas, and chasing RSVPs. They didn't sign up for this.

How it works

Three steps. Zero Word docs.

From blank agenda to approved minutes without switching tools or reformatting anything.

01

Build the agenda in minutes, not hours

Start from scratch or duplicate a previous meeting. Drag items into order, attach supporting documents, and send the agenda to attendees — all before the kettle's boiled.

  • Duplicate past meetings as templates for recurring committees
  • Attach files directly to agenda items — no separate board pack
  • Invite attendees and track RSVPs automatically
02

Start the meeting. Minutes write themselves.

Hit "Start Meeting" and your agenda becomes your minutes template. Record notes, decisions, and actions against each item as you go. The whole committee sees what's being captured — live.

  • Agenda items become minutes structure — no reformatting
  • Real-time collaborative editing — multiple people, one document
  • Record attendance with a single click
  • Assign tasks to members directly from the minutes
03

Lock the minutes. Track every action.

Finish the meeting, lock the minutes so they can't be edited, and share them with members. Every action item lives in a task list that follows people around until it's done.

  • Lock minutes to create a permanent, auditable record
  • Tasks assigned in meetings appear in each member's task list
  • Make minutes public for transparency — or keep them private
  • Full searchable history of every meeting and decision
Now live

Collaborative Meetings — built for committees that work together

We rebuilt Tidy Meetings from the ground up. A fresh interface with real-time collaboration so your whole committee can contribute to minutes simultaneously.

Real-time co-editing

Multiple people can write minutes at the same time. No more "send me your notes and I'll compile them."

Rich text formatting

Headings, bold, italic, lists, and links. Minutes that look professional without fighting a Word template.

Inline attachments

Drop files directly onto agenda items. Treasurer's report, quotes, policies — right where they're discussed.

Who it's for

From board chairs to secretaries — built for every seat at the table.

For the Board Chair

Secure board papers. Clear decisions. Complete audit trail.

  • Board papers accessed through the portal — not emailed to personal inboxes
  • Role-based access ensures directors only see board materials, committee members only see theirs
  • When a director steps down, access transfers to the role — not the person
  • Complete audit trail of every meeting, decision, and action for governance compliance
See how TidyHQ helps the president →

For the Secretary

Stop typing minutes on Sunday night.

  • Record minutes during the meeting, not from memory two days later
  • Agendas build from templates — no formatting from scratch each month
  • Share minutes with one click the moment the meeting ends
  • Every agenda, every set of minutes, searchable and permanent
See how TidyHQ helps the secretary →

For the Governing Body

Governance standards across every affiliated club.

  • Share approved meeting templates to member organisations — AGMs, committee meetings, policy reviews
  • Consolidated view of governance activity across affiliated clubs and committees
  • Organisation pricing means every director and committee member gets their own login — no shared accounts
  • Same platform clubs already use for memberships and events — no second system to adopt
See TidyHQ for governing bodies →

For the Treasurer

Attach your report directly to the agenda item.

  • Financial reports sit alongside the agenda item where they're discussed
  • No separate email with attachments — everything in context
  • Budget decisions recorded in the minutes with the supporting data
  • Action items from finance discussions become tracked tasks
See how TidyHQ helps the treasurer →

For state & national governing bodies

The governance your board expects. The price your clubs can sustain.

Enterprise board portals assume a paid company secretary and a six-figure budget. TidyHQ assumes a volunteer board, multiple committees, and a network of affiliated clubs that all need to be brought along. That's how sport actually works.

Australian data hosting

All data hosted on servers physically located in Australia. No exceptions, no asterisks.

Multi-factor authentication

Every login requires MFA. Passkeys supported. No shared logins because your pricing doesn't force them.

Audit trail & version control

Complete record of who accessed, edited, or approved every document. Directors always see the current approved version.

Role-based access across committees

Directors see board materials. Finance committee sees finance. Sub-committees see theirs. One platform, clear boundaries.

Secure document library

Constitutions, policies, charters — centralised and searchable. Board papers stay in the portal, not in personal inboxes.

Agenda & board pack tools

Build agendas, attach supporting documents to each item, and distribute the complete board pack. One link, everything they need.

Decision registers & action tracking

Minutes linked to agenda items. Votes and resolutions recorded digitally. Action items tracked to completion with owners and due dates.

Governance continuity

Access tied to roles, not people. When a director steps down, their successor inherits the role — and the complete history that comes with it.

Scales from board to clubs

The same platform your clubs already use for memberships and events. No second system to adopt. Templates shared from governing body to every affiliate.

Organisation pricing

Boards and committees included — no per-seat tax that forces shared logins or excludes committee members. Sustainable self-funded pricing for every sporting body.

TidyHQ is already used by state sporting organisations, national bodies, and community federations across Australia and internationally. If your organisation is evaluating board portal options — or responding to governance modernisation requirements — we'd welcome the conversation.

TidyHQ for governing bodies

Everything your committee needs. Nothing it doesn't.

Purpose-built for clubs, associations, and governing bodies — from a local committee to a national board.

Agenda builder

Structured agendas with items, descriptions, and attachments. Duplicate previous meetings for recurring committees.

Action tracking

Assign tasks during the meeting with an owner and due date. Each task follows the person until it's done.

Attendance tracking

Track who's coming, who attended, and who sent apologies. One click to mark — the record lives with the minutes.

Meeting templates

Same agenda every month? Create it once, duplicate it. Standing items, recurring reports — set and forget.

Permissions and privacy

Control who creates, views, and edits meetings. Public minutes for transparency or private for the committee.

Searchable archive

Every meeting stored and searchable. Find what was decided about the pavilion refurb in March — two clicks.

Role-based access

Assign roles to positions, not people. When a secretary steps down, their successor inherits the role — and the access that comes with it.

Secure document portal

Board papers and sensitive documents stay in the platform. No email attachments landing on personal inboxes with unknown security.

Template sharing for governing bodies

Governing bodies can share approved templates down to member organisations. AGM templates, monthly committee meetings, policy reviews — all standardised.

Board pack builder

Attach financial reports, policy documents, and supporting materials directly to agenda items. One link gives directors everything they need before the meeting.

Audit trail

Every edit, every access, every decision recorded. Who changed what, when, and why — the governance record your board and auditors expect.

Zoom & Teams integration

Connect your meetings to Microsoft Teams or Zoom. Multi-factor authentication and passkeys supported.

Committees that switched never looked back.

75 min

average committee meeting

Meetings with agendas sent in advance finish on time. Everyone arrives prepared. Discussion stays on track because the agenda is on screen.

48 hrs

to publish AGM minutes

Motions, votes, and outcomes recorded in real time. Minutes approved and distributed the same week — not three weeks later.

40% → 85%

action item completion

Every action item becomes a tracked task with an owner and due date. The president checks the dashboard before the next meeting.

Honest comparison

Board portals are built for ASX companies. TidyHQ is built for community organisations.

Enterprise board portals like Diligent cost $5,000+ per year and assume you have a paid company secretary. TidyHQ gives you the governance features that matter — agendas, minutes, role-based access, secure document sharing — at a price that works for volunteer-run organisations.

TidyHQ
vs

Agenda builder

Yes
Yes

Agenda converts to minutes

Yes
Yes

Real-time collaborative editing

Yes
×No

Action/task tracking from meetings

Yes
Yes

Tasks integrated across the whole org

Yes
×No

Attendance tracking & invitations

Yes
Yes

File attachments on items

Yes
Yes

Meeting templates & duplication

Yes
Yes

Digital voting & polls

×No
Yes

eSignatures

×No
×No

AI meeting minutes

×No
×No

Built-in video conferencing

×No
×No

Board pack builder

Yes
Yes

Role-based access control

Yes
×No

Portal-only document access (no email)

Yes
×No

Multi-factor authentication

Yes
×No

Template sharing (governing body → clubs)

Yes
×No

Succession-ready (roles, not people)

Yes
×No

Organisation pricing (not per-seat)

Yes
Yes

Memberships + events + meetings in one

Yes
×No

Contact database & CRM

Yes
×No

Financial tracking

Yes
×No

Built for community organisations

Yes
Yes

A note on honesty

If your organisation is ASX-listed, has a paid company secretary, and needs formal compliance registers, skills matrices, and board assessments — Diligent or BoardPro are built for that. TidyHQ is the better choice when your board is volunteers, your committees change every year, and you need governance tools that sit alongside memberships, events, and communications instead of replacing them. Per-seat pricing penalises good governance — it encourages shared logins, which is exactly what you don't want for board security.

For state and national governing bodies — the organisations being asked to lift governance standards across dozens or hundreds of affiliated clubs — TidyHQ is purpose-built. The same platform that runs a club's meetings also runs the state body's board, with template sharing, consolidated reporting, and pricing that doesn't punish you for including every committee member.

Customer story

“Your minutes are virtually ready as soon as the meeting is concluded and can be shared straight away. No more last-minute or late-night, minute typing!”

Mark Thornhill

Club Secretary, Emmanuel South Oakleigh Cricket Club

Read the full story →

Frequently asked questions

Quick answers about Meetings in TidyHQ.

Yes. Committee members can add agenda items before the meeting. The agenda is shared with all attendees in advance so everyone arrives prepared. No more "any other business" surprises.

During the meeting, the secretary records decisions, motions, and notes directly in TidyHQ against each agenda item. Minutes are structured and nearly complete by the time the meeting ends — no reconstructing from memory days later.

Yes. Mark any item in the minutes as an action item and it creates a task assigned to the right person or role with a due date. Progress is visible on the committee dashboard.

Yes. Every agenda, every set of minutes, and every recorded decision is stored permanently and searchable. When a dispute arises about what was decided three months ago, you can find the answer in seconds.

Yes. Meeting templates include AGM-specific fields for motions, votes, attendance quorum, and election results. Once minutes are approved, they are locked and auditable — ready for your governing body or auditor.

Works even better with

Tasks

Action items from meetings become tracked tasks with assignees and due dates.

Documents

Store policies, reports, and files with role-based access for your committee.

Communications

Send meeting invitations, share minutes, and keep members informed.

Stop emailing board papers. Start governing properly.

Set up your first board or committee meeting in under 5 minutes. Free to start, no credit card required.

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