Emmanuel South Oakleigh Cricket Club
“Your minutes are virtually ready as soon as the meeting is concluded and can be shared straight away. No more last-minute or late-night, minute typing!”
— Mark Thornhill, Club Secretary
The organisation
Emmanuel South Oakleigh Cricket Club (ESOCC), known locally as the Krushers, is a 70-year-old community cricket club in Melbourne offering both junior and senior programs. As a volunteer-run organisation, the committee relies heavily on a small group of dedicated members to keep governance, planning, and communication on track.
Club Secretary Mark Thornhill is responsible for coordinating committee meetings, preparing agendas, recording minutes, and following up on actions. With a busy day job and evening commitments at the club, he needed a way to streamline the administration that keeps ESOCC running smoothly season after season.
The challenge
Before adopting TidyHQ, ESOCC relied on manually edited Word documents for agendas and minutes. Each meeting started with a reused template that had to be hand-hacked for new dates, attendees, and agenda items.
During meetings, notes were either scribbled on paper or typed directly into the document, which then needed heavy editing afterwards. Minutes often took days to finalise and send out, delaying decisions and follow-up.
There was no built-in way to turn decisions into actionable tasks. Committee members relied on memory or scattered notes, and important follow-ups could easily slip through the cracks between meetings.
How TidyHQ helped
ESOCC implemented TidyHQ Meetings, Tasks, and Communications to modernise how the committee operates.
Creating a meeting is now as simple as adding agenda items with clear timeframes inside TidyHQ. During the meeting, Mark records notes directly against each agenda item and assigns follow-up tasks to specific committee members in real time.
By the time the meeting concludes, the minutes are effectively complete. With a few clicks, Mark can share polished minutes with the entire committee and ensure every action item is tracked in the Tasks module, supported by automated reminders.
Using TidyHQ’s Communications tools, ESOCC can also send consistent, timely updates to committee members without copying content between documents and emails.
Results
0 minutes
Post-meeting typing
Instant
Minutes distribution
70 years
Club history
The outcome
With TidyHQ in place, ESOCC has transformed its committee workflow:
- 0 minutes spent typing up minutes after meetings – everything is captured live.
- Instant distribution of minutes to the committee as soon as the meeting ends.
- Automated task reminders ensure no action items are forgotten between meetings.
- A more professional, consistent record of decisions for a club with over 70 years of history.
The committee can now focus more on growing cricket participation and supporting players, and less on late-night admin and document wrangling.
Less admin. More impact.
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