Documents
Your club's files. Off personal drives.
Store policies, constitutions, and club files in one place with role-based permissions. No more documents trapped on the treasurer's personal Google Drive.
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Why clubs can't find their own documents.
Files live on someone's personal drive
The constitution is on the president's Google Drive. The insurance certificate is in the treasurer's email. When they leave, the files leave too.
Nobody knows which version is current
Three people have different copies of the child safety policy. One is from 2022. Nobody is sure which was approved at the last AGM.
Sensitive documents have no access control
Financial records, member personal details, and HR documents are in a shared Google Drive folder anyone with the link can access.
Document storage built for committees.
Role-based permissions, version history, and a single source of truth for every club file.
Role-based permissions
Treasurer sees financial documents. Committee sees meeting minutes. Members see the constitution. Everyone sees only what they should.
Version history
Every edit creates a new version. See who changed what and when. Roll back if needed. The approved version is always clear.
Central file library
Constitution, policies, insurance certificates, forms — all in one searchable place that belongs to the club, not to a person.
Policy acknowledgement tracking
Upload a new code of conduct and track which members have read and acknowledged it. Know who still needs to sign.
How clubs protect their records.
Committee changeover without a document hunt
New treasurer logs in and finds every financial document from the last five years — budgets, audit reports, grant acquittals — organised and accessible.
New committee members productive from day one instead of week three.
Policy update with a proper audit trail
Update the child safety policy, upload the new version, and track which committee members and coaches have acknowledged it.
Full compliance audit trail ready in minutes for state body reporting.
Insurance certificate where everyone can find it
Venue hire, event applications, grant submissions — everyone who needs the insurance certificate knows exactly where it is.
Eliminated the annual "where is the insurance certificate" email chain.
Documents with the right access
Role-based permissions mean policies reach the committee, member-only documents reach members, and public files stay public. The right document reaches the right person without you becoming the gatekeeper.
Frequently asked questions
Quick answers about Documents in TidyHQ.
Yes. Role-based permissions mean the treasurer sees financial documents, committee members see meeting minutes, and general members see the constitution. Everyone sees only what they should.
Yes. Every upload creates a new version. You can see who changed what and when, compare versions, and roll back if needed. The current approved version is always clearly marked.
Yes. Upload a code of conduct or safeguarding policy and track which members have opened and acknowledged it. You can see exactly who still needs to read and sign.
TidyHQ supports all common file types — PDF, Word, Excel, images, and more. There is no restriction on file format. Storage limits depend on your plan.
Documents belong to the club, not to individuals. When someone leaves the committee, they lose access to restricted documents automatically, but the files remain in the library for the next person in that role.
Club documents that belong to the club.
Start free. No credit card. No setup fee.