Keep your alumni connected. Without a full-time admin team.

Alumni engagement software keeps a graduate community connected to the institution and to each other after graduation — a living alumni database, event invitations, chapter coordination, segmented communications, and giving or membership tracking in one place. The underlying problem it solves is that alumni records decay quickly: people move cities, change employers, switch email addresses. Spreadsheets and CRMs built for current students go stale within a year or two. TidyHQ keeps the database current by letting graduates update their own records through a self-service portal, while the alumni office runs events, communications, and chapter activity from the same platform.

TidyHQ functions as all three for small and mid-size alumni associations. The contacts module is the alumni database — searchable, with custom fields for graduation year, degree, chapter, and industry. The memberships module handles annual alumni dues and tiered membership levels if you have them. The communications, events, and meetings modules are the management layer on top. For large research universities running enterprise CRM platforms like iModules or Anthology Encompass, TidyHQ replaces the budget tier; for everyone smaller, it replaces the spreadsheet plus the Mailchimp list plus the Eventbrite account.

Yes. Alumni log into a self-service portal where they update their current employer, location, phone number, and email. This keeps your directory current without manual effort from your admin team — the single biggest reason alumni databases drift out of date.

Yes. With TidyConnect (Enterprise), each chapter manages their own members and events independently. HQ can share contacts between chapters and sees public events, upcoming meetings, and committee role holders from a single dashboard.

Yes. Custom fields let you filter by graduation year, chapter, industry, location, or any criteria you define. Send a message to the class of 2015, everyone in London, or all alumni in finance — email and SMS both supported.

TidyHQ has a CSV import tool. Map your spreadsheet columns to contact fields and import your entire alumni list. Most associations complete the import in under an hour, including graduation year and chapter assignments.

Yes. TidyHQ is free to get started. Even small alumni groups get access to the same directory, event management, and communications tools that large university alumni associations use.