Guides
How to Write a Sponsorship Letter for Non-Profit Organisations
A sponsorship letter is not a begging letter. It is a business proposal. Here is how grant writers, commercial managers, and sponsorship advisors would actually write one.
Guides
Sustainability Is Not a Committee Agenda Item
Most clubs treat sustainability as a box to tick. A Harvard Business Review conversation and three governance leaders from different continents suggest it should be treated as something else entirely.
Club Operations
Membership Coordinator: Renewals, Onboarding, and Keeping People
The membership coordinator is the front door of the club. Here is how to handle renewals, onboard new members, and track engagement.
Guides
How to Value Volunteer Time for Grant Applications
Grant assessors want numbers, not narratives. Here is how to calculate and present the economic value of your club's volunteer labour using the ABS replacement cost method.
Guides
£24.7 Billion and Falling: What the UK's New Volunteering Report Means for Sports Clubs
DCMS just put a price tag on volunteering in England: £24.7 billion a year. The problem is the number is based on 2021/22 data, and volunteering rates have been dropping ever since.
Volunteer Management
Volunteer Coordination: Recruit, Roster, Recognise
Volunteer coordination is not about finding people. It is about keeping them. Here is the three-step framework.
Governance
How to Roll Out a Platform to 400 Clubs Without Losing Your Mind
The technology is the easy part. Change management, champion training, and lowest-common-denominator support are what make or break it.
Guides
The Economic Value of Volunteering in Australian Sport
Australian sport runs on volunteers. The ABS says their labour is worth $47 an hour. Most clubs have never done the maths on what that means for their organisation.
Events
The Event Coordinator's Playbook
You have been asked to organise the club event. Here is how to handle registration, ticketing, catering, and check-in without a meltdown.
Guides
10.5 Million Sport Volunteers and a £6.3 Billion Problem
Sport England's latest data shows sport volunteering is recovering — but still 1.7 million below pre-pandemic levels. The £6.3 billion question: what happens when those volunteers don't come back?
Guides
The Price of a Volunteer Hour in America Just Hit $34.79
Independent Sector updated its annual volunteer value estimate. The methodology is simple, the implications are not, and most nonprofits are still not using the number.
Guides
Your Volunteers' Time Is Worth More Than You Think
A club secretary spending 8 hours a week on admin is burning $19,500 a year in volunteer labour. Most committees have never done this calculation.
Club Operations
Pre-Season Checklist: Everything Your Club Needs Before Round 1
The pre-season scramble is predictable. Use this checklist to get everything done before the first game, not during it.
Guides
75.7 Million Americans Volunteered Last Year. Here's What That Actually Costs.
AmeriCorps just released the biggest volunteering dataset since the pandemic. 4.99 billion hours. $167 billion in economic value. And a massive shift nobody is talking about.
Guides
How to Use Data to Keep Members From Leaving
Your membership data tells you who is about to leave before they do. Here is what to track and what to do about it.
Guides
Australia's Volunteers Are Worth $566 Billion. So Why Do We Treat Them Like They're Free?
The 2024 Snapshot of Volunteering puts a number on what most of us already suspected: the country would collapse without its volunteers. The question is what we do about it.
Club Operations
Communications and Marketing for Clubs: What Actually Works
Club marketing does not need a strategy deck. It needs consistency, the right channels, and someone who sends the newsletter on time.
Events
How to Plan Club Events That People Actually Attend
Most club events fail because of logistics, not the idea. Fix the friction and attendance follows.
Governance
The Secretary's Survival Guide
You just became club secretary. Here is everything you need to know about minutes, records, correspondence, and keeping your sanity.
Guides
How to Increase Member Engagement at Your Club
Member engagement drops when communication is one-way and events are an afterthought. Here are five things that actually move the needle.
Club Operations
How to Run a Sports Club: The Complete Guide
Running a sports club is part governance, part logistics, part community management. This is the guide nobody gave you when you put your hand up.
Guides
How to Set Up Membership Tiers That Make Sense
Most clubs have too many membership tiers or too few. Here is how to structure tiers that serve your members and simplify your admin.
Comparisons
TidyHQ vs Spreadsheets: When to Upgrade
Your spreadsheet works until it doesn't. Here are the signs it is time to move to proper membership software.
Guides
How to Manage Club Finances Without Losing Your Mind
Club finance does not need to be complicated. Automate invoicing, connect Xero, and give the committee real-time visibility.
Comparisons
Free vs Paid Membership Software: What Clubs Should Know
Free membership tools exist. But they come with limits that cost volunteer time. Here is how to decide whether free is actually cheaper.
Volunteer Management
How to Recruit and Retain Volunteers for Your Club
Recruitment is not the hard part. Retention is. Here is how to stop losing good volunteers to burnout and frustration.
Guides
How to Handle Membership Renewals Without Chasing People
Stop chasing members by text and email. Automated renewals with the right timing convert 80% of members without manual effort.
Guides
How to Set Up Email and Comms for a New Committee
Don't use personal email for club business. Here's how to set up communications so the next committee doesn't start from zero.
Integrations
TidyHQ + Xero: The Complete Integration Guide
Connect TidyHQ with Xero in 15 minutes. Automatic invoice sync, payment reconciliation, and GST-compliant reporting for your treasurer.
Club Operations
Pre-Season Checklist: Everything Your Club Needs
The season starts in six weeks and the committee hasn't met yet. Here's everything you should have sorted before the first whistle.
Guides
Membership Management for Small Clubs
You don't need enterprise software. You need something your volunteer membership secretary can use at 9pm on a Tuesday. Here's what to look for.
Governance
Committee Handover: How to Not Lose Everything
Every year, clubs lose passwords, contacts, and context when committee members change. A handover checklist that prevents the annual reset.
Integrations
TidyHQ + Stripe: Accepting Online Payments for Your Club
Accept credit card payments for memberships and events through Stripe. Setup takes 10 minutes and fees are 1.75% + 30c per transaction.
Club Operations
Five Signs Your Club Needs Better Systems
If your membership list lives in someone's Gmail and your finances are a folder of receipts, you might have a systems problem.
Club Operations
Starting a New Club: What You Need From Day One
Before the first training session or the first meeting, there are decisions that will shape your club for years. Here's what to get right early.
Governance
Meeting Minutes for Clubs: Why Your Committee Needs a Better System
Good meeting minutes are not bureaucracy. They are the institutional memory of your club. And they should be consistent across every club in your sport.
Club Operations
Starting a New Club: What You Need From Day One
Starting a club involves more than enthusiasm. Incorporation, insurance, bank accounts, governance — here is the practical checklist.