How Curtin Student Guild runs 120+ clubs from a single dashboard.
One of Australia’s largest student guilds replaced fragmented spreadsheets and manual compliance with TidyConnect — giving every club modern tools and the Guild real-time visibility across the entire network.
120+
Affiliated clubs managed
15,000+
Students reached
1
Unified platform for every club
“TidyConnect gave us oversight we never had before. We can see every club’s compliance status, membership numbers, and activity — in real time, from one screen. It changed how we support our clubs.”
Guild Administration
Curtin Student Guild, Perth
A snapshot of club life at Curtin Student Guild
The organisation
Curtin Student Guild is the independent representative body for students at Curtin University in Perth, Western Australia. It oversees more than 120 affiliated clubs and societies — from cultural associations and faith groups to sporting teams, academic societies, and special interest groups — serving a student population of over 15,000.
The Guild doesn’t just register clubs. It funds them, supports their governance, manages their compliance, coordinates shared events, and ensures every student has access to a vibrant campus experience. That’s a lot of moving parts for a team supporting hundreds of volunteer committee members who change every year.
The challenge
Before TidyConnect, the Guild managed its 120+ clubs through a patchwork of spreadsheets, email threads, and manual processes. Each club operated in isolation — some kept records in Google Sheets, some in nothing at all. The Guild had no way to see, in real time, which clubs had current office bearers, up-to-date financials, or completed compliance requirements.
Annual affiliation was a months-long chase. Guild staff would email club presidents — many of whom had graduated or changed roles — asking for constitutions, financial statements, and membership lists. Clubs missed deadlines. Follow-ups stacked up. By the time the process was complete, the information was already outdated.
Committee turnover compounded everything. A new president would start the semester with no access to the previous committee’s records, no knowledge of outstanding tasks, and no connection to the Guild’s compliance expectations. The handover — if it happened at all — was a USB drive and a group chat.
“We used to spend the first six weeks of every semester just figuring out who was running each club. Now we know before O-Week even starts.”
Guild Administration, Curtin Student Guild
How TidyConnect changed everything
TidyConnect sits above every club’s individual TidyHQ account. Each club gets its own workspace with memberships, events, finances, communications, and tasks — but the Guild sees everything through a federated dashboard. No exports. No manual aggregation. Just live data.
One dashboard for 120+ clubs
The Guild can now see every club’s compliance status, membership count, financial position, and upcoming events from a single screen. Clubs that are behind on requirements are flagged automatically. No more chasing by email — the system does the reminding.
Seamless committee transitions
When a new committee takes over, they inherit the club’s complete history — members, finances, meeting minutes, documents, and tasks. There’s no USB drive. No lost handover document. The incoming president logs in and everything is there. The Guild can reassign admin access in minutes.
Compliance that tracks itself
Affiliation requirements — constitution on file, financial statement submitted, minimum membership thresholds, active office bearers — are tracked automatically. The Guild sets the rules. TidyConnect monitors every club against them. When something’s missing, the club gets a notification. The Guild gets a dashboard.
Events, memberships, and finances — per club
Every club runs its own events with online ticketing and payment collection. Members sign up and pay in one step. The treasurer sees live revenue. The Guild sees aggregate activity across all 120+ clubs — events scheduled, tickets sold, fees collected — without touching a single spreadsheet.
The results
Affiliation compliance went from a semester-long chase to a real-time dashboard
Committee handovers reduced from weeks of back-and-forth to a single login transfer
Guild staff reclaimed hours every week previously spent on manual reporting
Clubs gained professional-grade tools for events, memberships, and communications — at no cost to them
Cross-club visibility gave the Guild data to make better funding and support decisions
Student engagement improved as clubs could communicate more effectively with their members
Event coordination across 120+ clubs became visible and measurable for the first time
TidyConnect features used
“With TidyConnect at the helm of club administration, our clubs don’t just survive semester to semester — they thrive. The admin gets out of the way and the campus experience gets better for every student.”
Guild Administration, Curtin Student Guild
Ready to see what TidyConnect can do for your network?
Whether you manage 10 clubs or 500, TidyConnect gives you the visibility and control your governing body needs.
or request a call — we’ll ring you back