Four rides a week. 300 members. Over a decade on TidyHQ.

Running a cycling club with four weekly rides isn't just about organising people on bikes. Every ride requires a sign-in — for liability, for insurance, for knowing who was on the road if something goes wrong. Members need to check in. Guests need to register and sign a waiver before they can join. That's hundreds of check-ins per week, every week, year-round.

Then there's the variety. Saturday and Sunday rides have three pace groups. Tuesdays and Thursdays have their own formats. Second Sundays are Funday Sundays — no-drop rides with lunch destinations. Holiday rides have different start times and locations. Multi-day tours to places like Solvang need hotel coordination and daily route planning. CyclingSavvy courses run across multiple sessions at different venues.

On top of the rides, BCI runs bimonthly membership meetings with guest speakers, a book club, picnics, jersey waitlists, and community safety programs. An elected Board of Directors oversees governance. Three membership tiers — individual, bicycle sponsor, corporate sponsor — need annual renewal management and payment processing.

For a club that's been running since 1981, the question isn't whether they need a system. It's whether the system can handle a 40-year-old club that does this much.

BCI has been running on TidyHQ for over a decade. It's not a tool they use alongside other tools — it's the operational backbone of the club.

Membership is the foundation. Three tiers — $25 for individual members, $50 for bicycle-related business sponsors, $100 for corporate sponsors — with annual renewals processed through Stripe. New members sign up through the club's public TidyHQ page and are immediately in the system.

The ride sign-in system is where TidyHQ earns its keep. Members sign in through their existing account. Guests go through a self-serve registration flow that creates their account, captures a liability waiver, and issues a digital ticket — all before they reach the start line. No paper forms. No clipboard passing. No volunteer squinting at handwriting.

The events calendar handles everything from weekly rides to multi-day tours to CyclingSavvy courses. Each event type has its own pricing, capacity limits, and descriptions. Jersey waitlists track interest until minimum order thresholds are met. Membership meetings are scheduled with agendas and tracked through the platform.