HEMA Alliance
“Used from early days when free. Installed in two organisations. Easy to set up, pretty straightforward to use.”
— Rob K, Administrator
The organisation
The HEMA Alliance (HEMAA) is a nonprofit martial arts federation representing over 40 distinct Historical European Martial Arts groups across the Americas. With 10,000+ members, the organisation provides instructor certification, training events, curricula development, insurance services, and equipment support to affiliated clubs. It operates through three governing bodies: a Board of Directors, a democratically-elected Governing Council, and a Curriculum Council handling research and training programs.
The challenge
Coordinating 40+ independent clubs across multiple countries with 10,000+ members requires serious operational infrastructure. Each club runs autonomously, but the Alliance needs consistent membership tracking, event coordination for major tournaments like Longpoint and Fechtschule America, and governance processes that work across three separate governing bodies. The scale demanded a platform that was straightforward enough for volunteer administrators across dozens of clubs to adopt without extensive training.
How TidyHQ helped
HEMAA adopted TidyHQ from its early days as a free platform and has stayed as the organisation scaled. The membership management system handles the complexity of a federated structure with thousands of members across multiple affiliated clubs. The platform proved easy to set up and straightforward to use — critical for an organisation that relies on volunteer administrators across dozens of independent groups.
Results
10,000+
Members
40+
Affiliated clubs
Multiple
Countries
The outcome
The Alliance now manages 10,000+ members across 40+ clubs from a unified platform. Major events like Longpoint in Maryland and the Purpleheart Open in Houston are coordinated alongside regional events hosted by affiliate clubs. The platform has scaled with the organisation from its founding through to becoming one of the largest martial arts federations in the Americas.
Key features used
Less admin. More impact.
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