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The Feature Your Treasurer Has Been Asking For
We have launched automated membership renewal reminders. Configure them once - 30 days, 14 days, and 7 days before expiry - and TidyHQ sends the reminders, includes the payment link, and tracks who has renewed.
No more spreadsheet of expiry dates. No more Sunday afternoon text messages. No more chasing.
How It Works
In TidyHQ settings, enable automated renewals. Choose your reminder schedule. Customise the email text if you want. The system handles the rest.
When a member's expiry date approaches, TidyHQ sends a renewal email with a one-click payment link. The member pays online - Stripe, PayPal, BPay, or POLi. The membership updates automatically. A receipt is sent.
Members who do not renew after all reminders are flagged for personal follow-up. The list is short - typically 10-15% of your membership - because the automated reminders catch the other 85%.
What Clubs Are Seeing
Early adopters report 75-85% of renewals completed through the automated sequence alone, without any manual intervention. That is up from 50-60% when renewals were managed manually.
The volunteer hours saved are significant. A club with 200 members that previously spent 40+ hours on renewal season now spends 5-10 hours on the personal follow-ups.
Available on All Plans
Automated renewals are included on Starter, Standard, and Plus plans. No additional cost. Enable them today in your TidyHQ settings.
References
- TidyHQ - The membership management platform with automated renewal reminders and online payment collection
- Australian Sports Commission - Resources on membership best practices for community sport organisations
- Xero - Accounting integration for reconciling membership payments and financial reporting
- Volunteering Australia - Research on volunteer time burden and the impact of automation on community organisations
Header image: Suprematistic Construction by Kazimir Malevich, via WikiArt
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