For UK Sports Clubs
UK sports club software with CASC compliance built in.
TidyHQ handles subs collection, match fees, fixtures, and Gift Aid tracking for UK sports clubs. CASC-registered clubs meet HMRC's 50% participation test with clean reports. GBP via Stripe and GoCardless. Free tier for small clubs under 20 members.
No credit card required. Set up in minutes.
Sound familiar?
CASC compliance is a spreadsheet nobody trusts
Your club is CASC-registered, which means you need to prove 50% of members participate, track mandatory fees correctly, and keep HMRC-ready records. Nobody on the committee is confident the spreadsheet they inherited actually holds up.
Subs collection lives in cheque envelopes and bank transfers
Half the members pay by bank transfer with a reference you can't read. A few still bring cheques. Your treasurer matches bank lines to member names on weekends, and the new members always fall through the cracks.
Gift Aid claims are a quarterly panic
You know there's 25p per £1 waiting at HMRC. But claiming requires itemised donation records, donor declarations, and a CASC or charity reference. Every quarter your treasurer rebuilds the claim from bank statements.
How TidyHQ fixes it.
CASC-ready participation records
Track training attendance, match participation, and member category automatically. When HMRC asks for the 50% participation evidence, the report generates in minutes instead of being a rebuild job.
Subs via Stripe and GoCardless
Members pay subs online — card via Stripe or Direct Debit via GoCardless (both supported). Bank reference matching stops being a weekend job. Automated reminders chase the late payers without human effort.
Gift Aid tracking and HMRC-ready exports
Donor declarations captured at registration or donation. Gift-aidable amounts tagged automatically. Your Gift Aid claim exports in the format HMRC accepts, ready to submit without reconstruction.
Fixtures, match fees, and team rosters
Match fees collected alongside season subs. Team rosters visible to captains. Fixture tracking for 1st XV / 2nd XV / youth teams. Sport governing body affiliations (RFU, ECB, England Hockey, LTA) handled in member records.
Questions people ask.
Is TidyHQ CASC-compliant?+
Yes. TidyHQ supports Community Amateur Sports Club (CASC) requirements: member participation tracking for the 50% participation test, mandatory fee categorization (CASC must charge no more than £1,612 annually), and income segregation between CASC and non-CASC activities. Your club produces HMRC-ready reports without a separate spreadsheet.
Can UK clubs collect subs via Direct Debit and GoCardless?+
Yes. TidyHQ supports both Stripe (card and bank transfer) and GoCardless (Direct Debit) for subs collection. GoCardless is typically the lowest-cost option for recurring subs — 1% + 20p for domestic UK Direct Debits.
Does TidyHQ handle Gift Aid claims?+
Yes. TidyHQ captures Gift Aid declarations at registration and donation points, tags gift-aidable amounts, and exports the data HMRC requires for Gift Aid Small Donations Scheme (GASDS) and regular Gift Aid claims. Your claim preparation drops from hours of reconstruction to a report export.
Which UK sports does TidyHQ work for?+
TidyHQ serves rugby (RFU, RFL), cricket (ECB), football (FA), hockey (England Hockey), tennis (LTA), bowls (Bowls England), netball, rowing, and most amateur sports. Governing body affiliation tracking is per-member so clubs with multi-sport sections handle each correctly.
Does TidyHQ integrate with ECB Play-Cricket or similar GB sport systems?+
Not natively. Sport-specific governing body systems (ECB Play-Cricket, RFU GMS, FA Full-Time) have closed data models; most UK clubs use TidyHQ for subs, finances, and governance, and the GB-specific system for league admin. Data moves via CSV export/import where needed.
How much does TidyHQ cost for a UK sports club?+
Free for clubs under 20 contacts with full features and no expiry. Pro is £37 GBP/month (billed annually) for larger clubs, with a 1% + 10p GBP service fee on transactions plus Stripe or GoCardless processing fees. No per-member pricing.