For Scout Groups
Scout group admin that gives you back Tuesday nights.
UK Scout groups use TidyHQ for subs, parent communications, camp bookings, and Gift Aid on donations — alongside OSM or Compass for program delivery. GBP via Stripe and GoCardless, free tier for small groups.
No credit card required. Set up in minutes.
Sound familiar?
Subs collection is Tuesday night's paperwork job
Parents drop off £30 at the hall. Some weeks it's £28 because that's what was in their wallet. Your Scout Group Treasurer matches envelopes to names at the kitchen table on Wednesday, and the quarterly accounts are always behind.
Parent communication is WhatsApp and email chains
A camp is coming up. You post in the parents WhatsApp. Half see it. You email. A few bounce. A parent asks on pickup whether you got their consent form. Nobody is confident who's coming until the kit check the night before.
Gift Aid on donations never gets claimed
The group shop, bag-pack donations, and parent fundraising all generate Gift Aid-eligible income. But chasing donor declarations and filing HMRC claims never makes it to the top of the Scout Leader's list. The money sits at HMRC unclaimed.
How TidyHQ fixes it.
Subs via Direct Debit and card
Parents pay subs by Direct Debit (GoCardless) or card (Stripe). Family tiers for multi-child households. Leaders stop handling cash at the hall door. Treasurer reconciliation goes from Wednesday nights to nothing.
Parent communication that actually reaches parents
Email and SMS to a clean parent list segmented by section (Beavers, Cubs, Scouts, Explorers). Camp consent forms collected online before the deadline, not on pickup. No more WhatsApp roulette.
Camp and activity bookings with consent forms
Create the camp event, attach consent forms, collect payment, track who's coming. All in one place, all visible to the section leader. Camps run on confirmed numbers, not guesses.
Gift Aid tracking and HMRC-ready claims
Donor declarations captured at donation. Eligible income tagged automatically. Quarterly Gift Aid claim exports in HMRC's format. The money the group is entitled to actually gets claimed.
Questions people ask.
Does TidyHQ replace Online Scout Manager (OSM) or Compass?+
No. OSM and Compass are built for Scout program delivery — badges, meetings, attendance, adventurous activity permits. TidyHQ handles subs, parent communications, camp bookings, Gift Aid, and Executive Committee governance. Most Scout groups use both: OSM/Compass for program, TidyHQ for money and governance.
Can Scout groups collect subs via Direct Debit?+
Yes. GoCardless (Direct Debit) is the lowest-cost option for recurring subs — 1% + 20p per transaction. Stripe handles card payments. Automated reminders chase late payments. Your Group Treasurer stops counting envelopes on Tuesday evenings.
Does TidyHQ handle consent forms for Scout camps?+
Yes. Create a camp event, attach consent forms as required fields. Parents book and sign consent in one flow. Leaders see confirmed attendance and consent status in real time. Kit checks run on actual numbers.
Does TidyHQ support Gift Aid for Scout groups?+
Yes. Gift Aid declarations captured at donation. Eligible amounts tagged automatically. HMRC-ready exports for regular Gift Aid and the Gift Aid Small Donations Scheme (GASDS) — including the streetbucket-style donations many groups receive but rarely claim.
Is TidyHQ compliant with Scout Association safeguarding requirements?+
TidyHQ is governance-agnostic — it stores the data you track, but Scout Association safeguarding policies are implemented in Compass. Adult volunteer DBS check expiry dates can be tracked in TidyHQ for Executive Committee visibility, but formal safeguarding records remain in the Scout Association system.
How much does TidyHQ cost for a Scout group?+
Free for groups under 20 contacts (usually only useful for very small fellowships or explorer units). Pro is £37 GBP/month (billed annually) for typical groups, with a 1% + 10p GBP service fee on transactions plus processing fees. No per-youth pricing, no per-section surcharges.