For UK Rugby Clubs
Subs, match fees, and teas for UK rugby clubs.
Grassroots rugby clubs run season subs, match fees, fixtures, and the bar through TidyHQ. CASC-friendly participation records via events, RFU affiliation tracking, GBP via Stripe. Free tier for small clubs.
No credit card required. Set up in minutes.
Last reviewed April 2026
Sound familiar?
Match fee collection is a Sunday morning mess
Players pay their £5 in the clubhouse. Some in cash, some by Revolut request, some "I'll sort you next week." Your treasurer reconciles against a training attendance register that went missing in the changing rooms.
Season subs leak through the cracks
Sept registration brings in 80% of subs in the first month. The other 20% drag on until Christmas while your membership secretary chases individually. Two or three never pay and you eventually write them off.
RFU affiliations, safeguarding, and CASC records are four spreadsheets
Players on one sheet, RFU reg numbers on another, DBS-checked coaches on a third, CASC participation on a fourth. When the RFU audit comes, you spend a week cross-referencing before the chair can sign anything.
How TidyHQ fixes it.
Subs and match fees in one system
Players pay season subs by card via Stripe. Match fees collected through a post-match email link. Your treasurer stops chasing Revolut requests. Late-pay reminders run automatically.
Team rosters, fixtures, and availability
Captains post fixtures, players mark availability, selections publish. Works for 1st XV, 2nd XV, colts, women's, veterans, and touch rugby sections. No more Saturday-morning WhatsApp chaos.
RFU / RFL affiliation and safeguarding tracking
Player RFU registration numbers, DBS check expiry dates, first-aid certifications, and coaching qualifications live on the member record. Renewal reminders fire before certs expire.
CASC participation evidence via event attendance
Training and match attendance captured through events. Gives CASC-registered clubs the underlying data they can use as input to participation evidence — HMRC filings still happen outside TidyHQ.
Questions people ask.
Is TidyHQ a good fit for RFU-affiliated rugby clubs?+
Yes. TidyHQ handles subs, match fees, fixtures, safeguarding records, and CASC-friendly participation evidence (via event attendance) for RFU and RFL clubs. RFU member registration numbers, DBS-check expiry, and coaching qualifications live on the member record. Many UK rugby clubs use TidyHQ for subs and governance alongside GMS (RFU Game Management System) for match results.
Can rugby clubs collect match fees online?+
Yes. Match fees are collected by card via Stripe. Post-match email links let players pay from their phone in two taps. Outstanding match fees visible in one place. Your fixtures secretary stops chasing Revolut requests.
Does TidyHQ support CASC requirements for rugby clubs?+
TidyHQ captures training and match attendance through events, which CASC-registered rugby clubs use as input to participation evidence. Income categorization keeps CASC and non-CASC activity separate. Mandatory-fee caps can be set as membership pricing rules. HMRC filings happen outside TidyHQ.
Can we manage the clubhouse bar and social events?+
Yes. TidyHQ's shop module handles bar tabs, club kit sales, and social event tickets (dinners, quiz nights, tours). Income from the bar and social events is categorized separately from subs and match fees for clean CASC reporting.
Does TidyHQ integrate with RFU GMS or ECB Play-Cricket?+
Not directly. RFU GMS and ECB Play-Cricket are closed systems for league admin. Most clubs use TidyHQ for club-side operations (subs, finances, governance) and the governing-body system for match results and league standings. Data moves via CSV export/import where needed.
How much does TidyHQ cost for a UK rugby club?+
Free for clubs under 20 contacts. Pro is £37 GBP/month (billed annually) for larger clubs, with a 1% + 10p GBP service fee on transactions plus processing fees (Stripe ). No per-player pricing.