Digital Membership Cards
Your club in their pocket.
Digital membership cards that live in Apple Wallet and Google Wallet. Branded to your organisation, scannable at the door, updated the moment someone renews. No printing. No posting. No “I forgot my card.”
Plastic cards are a 1990s fix.
Your members carry a phone everywhere. Your membership card should live there.
Plastic cards cost more than you think
Printing, posting, reprinting when details change. A batch of 200 cards costs $400 and three weeks. By the time they arrive, six members have already lapsed.
Lost cards are your problem
Every Saturday at the gate: "I left my card at home." Staff wave them through or turn them away — neither option is good. The card exists to verify, but it can't verify if it's on the kitchen bench.
Expired cards look identical to current ones
A 2024 card and a 2025 card are the same piece of plastic. Gate staff can't tell the difference without checking a list. That list is on a spreadsheet that's three months out of date.
Wallet Integration
No app to download. No card to print.
The welcome email includes an "Add to Wallet" button. One tap and the card is on their phone — Apple Wallet on iPhone, Google Wallet on Android. Members don't need to create an account, install an app, or remember a password. The card is just there, next to their boarding passes and concert tickets.
- Delivered automatically in the welcome email
- Works offline — no internet needed to show the card
- Visible in wallet app alongside other passes
Location Alerts
Near the club? Card appears.
Configure up to 10 locations — your clubhouse, training ground, social rooms, affiliated venues. When a member's iPhone detects they're nearby, the card surfaces on their lock screen. No fumbling through apps, no "hang on, let me find it." They hold up their phone and walk in.
- Set locations per card design — different venues for different tiers
- Lock screen notification appears automatically
- Only TidyHQ offers location-triggered cards natively
Gate Verification
One scan. Member verified.
The QR code on each card encodes the member's name, ID, date of birth, emergency contacts, membership level, status, and expiry. Staff scan it with any phone camera or a dedicated scanner. In two seconds they know: this person is a financial senior member, valid until December, no issues. No printed list. No guessing.
- Rich data encoded — not just a member ID
- Emergency contact info available at the gate
- Works with any QR scanner or phone camera
More than a digital pass.
Location-aware, data-rich, and connected to your membership database. When something changes, the card changes too.
Apple Wallet & Google Wallet
Members add their card to the phone they already carry. No app to download. No login to remember. Just tap "Add to Wallet" from the welcome email.
QR scan at the gate
One scan tells you: financial member, correct level, not expired. The barcode encodes name, membership level, status, and expiry — so verification takes two seconds, not two minutes.
Lock screen when they arrive
Set up to 10 locations. When a member walks near the clubhouse, their card appears on the iPhone lock screen. No searching, no digging — flash it at the door and walk in.
Branded per membership level
Different card design for each tier. Junior members, seniors, life members, committee — each gets a card that matches their level. Upload your logo, pick your colours, set your fields.
Auto-updates on renewal
When a member renews, their card updates automatically. New expiry date, current status, no re-issuing. When a membership lapses, the card reflects it immediately.
One card per family member
Family memberships issue individual cards to each person — not a shared PDF. Mum, Dad, and both kids each carry their own card with their own name, photo, and QR code.
Card Designer
Your brand. Their wallet.
Each membership level gets its own card design. Upload your logo, set your colours, choose which fields appear on the front and back. Life members see a gold card. Juniors see their age group. Sponsors see their tier. The card is your brand in their pocket.
Not all digital cards are equal.
Most platforms offer a basic downloadable card or require a third-party add-on. TidyHQ cards are native, location-aware, and data-rich — built for the real world where someone at the gate needs to verify a member in two seconds.
Apple Wallet + Google Wallet
Location-based lock screen alerts
Custom data fields on card (up to 10)
Full member profile in barcode
Per-level card design
Auto-update on renewal
No third-party integration needed
Part of full membership platform
| Feature | TidyHQ | Wild Apricot | iMIS | JoinIt | MemberPlanet |
|---|---|---|---|---|---|
| Apple Wallet + Google Wallet | Via add-on | Via Cuseum | × | ||
| Location-based lock screen alerts | × | × | × | × | |
| Custom data fields on card (up to 10) | × | Limited | × | × | |
| Full member profile in barcode | Basic | Basic | Basic | × | |
| Per-level card design | × | ||||
| Auto-update on renewal | Via add-on | Via add-on | × | ||
| No third-party integration needed | × | × | × | ||
| Part of full membership platform | Partial |
Why location-aware cards matter
When a member walks into your clubhouse, their card pops up on their iPhone lock screen — no searching through apps, no digging through emails. They flash it at the door and walk in. For gate staff, it’s a one-scan check: financial member, correct level, not expired. Wild Apricot and iMIS require third-party add-ons like PassKit or Cuseum to get wallet cards at all — and even then, they don’t support location triggers or custom data fields.
Stop printing. Start scanning.
Issue digital membership cards from the same platform that manages your members, events, and finances. Cards that live in the wallet, update on renewal, and verify at the door. No third-party add-ons. No per-card fees.