Partner
CLUBMAP
Planning workshops, club health checks, and volunteer education for community sports clubs — and for the councils and governing bodies that support them.
About CLUBMAP
CLUBMAP helps volunteer-run community clubs with everything off the field: committee structure, volunteers, fundraising and revenue, finances, and planning. Its line is “creating healthy clubs for connected communities.” The business started in 2015 as TD Solutions, when Terry Dillon and Chris Connolly, two lifelong sports people, saw community clubs struggling, amalgamating, and folding. They set it up to take top-tier thinking to the grassroots. In 2021, TD Solutions became CLUBMAP.
The people behind it come from professional football and from the clubs themselves. Terry Dillon, founder and CEO, is a CPA with an MBA whose senior AFL career included CFO, COO and acting-CEO roles at Hawthorn, Collingwood and St Kilda, and he is vice president of the Cora Lynn Football Netball Club in rural Victoria. Co-founder Chris Connolly played 84 AFL games for Melbourne and coached at Hawthorn and Fremantle. Chief operating officer Jon Knudsen worked at Hawthorn with Terry and is a life member of Heathmont Football Netball Club. The wider CLUBMAP team includes strategic advisor Ian Robson, a former CEO of Rowing Australia and Hawthorn, government and sport liaison Ken Jacobs OAM, a former CEO of Cricket Victoria, a grants specialist, a senior consultant, and staff in Queensland and Western Australia. By CLUBMAP’s own count, it has worked with more than 20,000 volunteer administrators from organisations in more than 70 sports.
For a single club, the starting point is usually a workshop. The CLUBMAP Planning Workshop is a two-hour online session that produces three plans: strategic pillars with a three-to-five-year focus, a 12-month operational plan, and a revenue plan. The Premium Planning Package, which CLUBMAP calls its gold standard, adds a second implementation workshop and a completed committee structure and club organisational chart. There is also a two-session Strategic Planning Workshop for mission, vision and values, 90-minute topic workshops on volunteers, revenue, participation, finance and governance, and grant writing, and a Review & Recharge workshop for clubs coming back after a year. Every workshop includes a Club Health Check and 12 months of support. Online, CLUBMAP Online offers the Health Check on its own, a Resources Hub of 100+ short videos and 60+ editable templates, and free Monday-night webinars.
For councils and governing bodies, the CLUBMAP Development Program does the same work at scale: health checks for every club, Resources Hub access, webinars tailored to the sport, and a data report that tracks club health across the network. Bowls Australia appointed CLUBMAP its Preferred Club Development Supplier for more than 1,800 bowls clubs. Paddle Australia, the Eastern Cricket Association, Touch Football Victoria, Football Victoria, Clubs Tasmania, Trots Clubs Victoria, the City of Bunbury and the Shire of Collie have also partnered with CLUBMAP. Its Clubs in Crisis report draws on Health Check responses from 500 clubs across 64 sports and activities in every Australian state and territory.
The partnership
CLUBMAP gives the committee the plan. TidyHQ is where the club runs it. A CLUBMAP workshop ends with a committee structure, a 12-month operational plan, and a revenue plan. The work after that is membership renewals, event tickets, sponsor invoices, committee meetings, and jobs owned by named roles, all of which need somewhere to live that isn’t the secretary’s inbox. CLUBMAP’s own figures say 60% of clubs still use paper membership or registration forms. TidyHQ is built to fix that part. CLUBMAP has been introducing TidyHQ to the clubs it works with for years; North Shore Football Netball Club in Geelong credits CLUBMAP for it. CLUBMAP doesn’t sell club software and TidyHQ doesn’t run planning workshops, so neither steps on the other’s job.
- Clubs and leagues that come through a CLUBMAP workshop can adopt TidyHQ on partner terms, through the TidyHQ Consultant Partner program
- CLUBMAP references TidyHQ in its planning workshops where club admin tooling is part of the recommendation, as it did for North Shore Football Netball Club
- Joint content for committees on closing the gap between a plan on paper and a working operation: the committee structure becomes tasks assigned to roles, the operational plan becomes meeting agendas and action items, and the revenue plan becomes online memberships and ticketed events
From the CLUBMAP plan to the club’s week
The new org chart, turned into roles that outlast the people
The Premium Planning Package ends with a completed committee structure: a volunteer coordinator, a sponsorship lead, a social media role, not just president, secretary and treasurer. CLUBMAP’s advice is to think in functions, not titles. In TidyHQ, each of those functions becomes a role with its own tasks. When the volunteer coordinator steps down at the AGM, the jobs pass to the next person in the role instead of leaving with the last one.
The revenue plan, moved off paper forms
CLUBMAP’s figures show 60% of clubs still use paper membership or registration forms, and its revenue model is about earning money online, twelve months of the year. A football netball club with a new revenue plan sells social and supporter memberships through TidyHQ memberships with automated renewals, puts the season launch and presentation night on sale through TidyHQ events with member pricing, and takes card payments through Stripe. The treasurer reconciles it all to Xero. Tax-deductible donations still go through the Australian Sports Foundation, which CLUBMAP recommends for online fundraising.
Committee meetings that end in decisions
CLUBMAP’s webinar on meetings and club operations, “Less Talk, More Action”, covers better agendas, clearer accountability, and fewer meetings that run for hours and decide nothing. The tools for that are in TidyHQ meetings: the agenda goes out before the committee meeting, the minutes are recorded in the room, and each action item becomes a tracked task with an owner. Next month, the secretary opens the meeting with the list of what got done.
Grant-ready, with the paperwork in one place
CLUBMAP’s grant-ready checklist tells clubs to keep a grants folder in a shared drive, such as Google Drive, Dropbox, or TidyHQ, holding the incorporation certificate, the certificate of currency, financial statements and quotes. In TidyHQ that folder lives in documents, with access set by committee role, so when the grants officer changes, the next one doesn’t start from an empty drive. When a council grant round opens, the club has what the application asks for.
A governing body funds CLUBMAP for every club
Sports such as bowls and paddling run the CLUBMAP Development Program across their whole network: Paddle Australia took it to its 120 clubs in 2026, with health checks, tailored webinars, and benchmarking reports. Clubs in that network can run their membership and committee admin in TidyHQ, and the account belongs to the club. If the governing body also wants affiliation returns or compliance answers, TidyConnect collects them, and the body sees only what each club accepts into the project.
Common questions
CLUBMAP is an Australian community sport consultancy that helps volunteer-run clubs with committee structure, volunteers, revenue, finances, and planning. It runs planning workshops, an online Club Health Check, a Resources Hub of videos and templates, and free webinars, plus a Club Development Program for councils and governing bodies. It began in 2015 as TD Solutions, founded by Terry Dillon and Chris Connolly, and became CLUBMAP in 2021. Its website is clubmap.com.au.
CLUBMAP works with community clubs, leagues, associations, councils, and state and national sporting bodies. Organisations that have announced partnerships with CLUBMAP include Bowls Australia, Paddle Australia, the Eastern Cricket Association, Touch Football Victoria, Football Victoria, Clubs Tasmania, Trots Clubs Victoria, the City of Bunbury, and the Shire of Collie. Its published club success stories include North Shore, Ocean Grove and Lavington football netball clubs, KBH Brumbies Hockey Club, and Blowfly Cricket Club. CLUBMAP says it has worked with more than 20,000 volunteer administrators from organisations in more than 70 sports.
CLUBMAP publishes its prices: the Planning Workshop is $2,999 plus GST, the Premium Planning Package and the Strategic Planning Workshop are $4,998 plus GST each, and 90-minute topic workshops are $1,999 plus GST. The online Club Health Check is $49 plus GST, and the webinars are free. CLUBMAP’s grants team can help a club look for a grant to cover a workshop, without a guarantee. Prices are as listed on clubmap.com.au in October 2026; check there for current figures.
No. CLUBMAP is a consultancy and education provider, not a membership or club management system. It recommends tools as part of its planning work; North Shore Football Netball Club, for example, credits CLUBMAP with introducing it to TidyHQ for contacts, events, and memberships. TidyHQ is the software the club runs day to day.
They do different jobs, so many clubs use both. CLUBMAP helps the committee decide what to do: the structure, the revenue plan, the 12-month operational plan, and the long-term strategy. TidyHQ is where the club does it: memberships and renewals, event tickets, member emails, committee meetings and minutes, tasks assigned to roles, documents, and finances that reconcile to Xero. A plan without a system usually ends up back on the shelf, and a system without a plan is just a database.
There is no software integration, because CLUBMAP is a consultancy rather than a platform that holds club data. The partnership is about advice and onboarding: CLUBMAP references TidyHQ in its planning workshops where club admin tools are part of the recommendation, and clubs that come through a CLUBMAP workshop can adopt TidyHQ on partner terms.
No. A TidyHQ account belongs to the club, and a governing body cannot see your club’s members, finances, communications, events, or documents in TidyHQ. The CLUBMAP Development Program has its own health check reporting, which is separate from TidyHQ. If a peak body uses TidyConnect to collect affiliation or compliance information, it sees only what your club explicitly accepts into that project.
“CLUBMAP introduced us to new technology like Square, which we now run our bar and meals through. Also TidyHQ, which has been a revelation in terms of database management of club contacts; event management; and membership management. TidyHQ has been the biggest gamechanger at our club.”
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