Case Study · New Bern, North Carolina
etysa.tidyhq.comSix weeks of summer camp. One platform to run it all.
How Edward Teach Youth Sailing Association in New Bern, North Carolina manages family memberships and summer sailing camps for young sailors ages 8 and up using TidyHQ.
New Bern, North Carolina, United States
The organisation
Edward Teach Youth Sailing Association (ETYSA) is a youth sailing programme based at Blackbeard Sailing Club in New Bern, North Carolina. Named after the infamous pirate who once sailed these very waters, ETYSA teaches young people to sail — from complete beginners who've never stepped on a boat to intermediate sailors ready to learn racing.
The programme runs six weeks of summer camp each year, with sessions covering Learn to Sail (beginner through intermediate), Intro to Racing, and a Fun Week for returning sailors. Campers must be at least 8 years old and pass a swim test on day one — safety comes first on the water.
All instructors are certified US Sailing Level I, II, or III, and hold Red Cross First Aid/CPR, Stop the Bleed, and Safe Sport certifications. They're supported by local sailing volunteers who know these waters and care about getting kids on the water. Skill progression for each camper is tracked in the US Sailing Red Book.
The challenge
Running a youth sailing programme means managing more than boats. Every summer, ETYSA needs to collect family memberships, register campers across multiple weeks with different programme types, handle sibling and multi-week discounts, enforce age and swim requirements, and give parents a clear schedule they can browse and book from.
Camp weeks have different capacities — Intro to Racing is limited to 15 students, while Learn to Sail weeks accommodate more. Some families register one child for one week. Others have multiple children across multiple weeks, each eligible for different discount combinations. Tracking who's registered, who's paid, and which discounts apply is the kind of admin that eats volunteer time.
And before any child can register for camp, their family needs to be an ETYSA member. That's a two-step process — join, then register — that needs to feel simple for parents, not like a bureaucratic hurdle.
“Regardless of your child's experience level, there's a program that's just right for them at ETYSA.”
How TidyHQ helped
TidyHQ gives ETYSA one platform for both halves of their operation: memberships and events. The $50 annual family membership is the entry point — families join online through TidyHQ, and only then can they register their children for camp. The two-step process that could feel clunky is streamlined into a natural flow.
Each camp week is set up as its own event with specific pricing, capacity limits, and descriptions. Parents browse the full summer schedule on ETYSA's public TidyHQ page — complete with photos, session details, and direct registration links. No back-and-forth emails. No paper forms to scan.
Sibling discounts ($25 off for a second child) and multi-week discounts ($25 off each week for children attending two or more) are handled within the registration flow. The programme knows who's registered, who's paid, and which children are in which weeks — the kind of clarity that matters when you're responsible for other people's kids on the water.
Membership renewal for returning families is just as simple. Sign in, renew, register for camp. Parents who already know the programme can be signed up in minutes.
Memberships and events, working together
The two TidyHQ features that power ETYSA's entire summer operation.
Family memberships
A $50 annual family membership is the gateway to everything ETYSA offers. Families join online through TidyHQ before registering for any camp — no paper forms, no chasing payments.
Camp registration as events
Each camp week is a separate event with its own capacity, pricing, and registration. Parents pick the weeks that suit their schedule and register in minutes.
Sibling and multi-week discounts
$25 off for a second child from the same family. $25 off each week for children attending two or more weeks. Discounts are built into the registration flow.
Public event schedule
The full summer camp schedule is published on ETYSA’s TidyHQ public page — dates, descriptions, photos, and registration links all in one place.
2026 Summer camp schedule
Six weeks of sailing at Blackbeard Sailing Club, New Bern NC. Monday through Friday, 9:30 a.m. to 3:30 p.m.
Learn to Sail
Beginner – Intermediate
Learn to Sail
Beginner – Intermediate
Intro to Racing I & II
Limited to 15 students
Learn to Sail
Beginner – Intermediate
Learn to Sail
Beginner – Intermediate
Intro to Racing I & II
Limited to 15 students
Fun Week / Repeat Week
All returning sailors
The results
ETYSA now runs their entire summer operation through TidyHQ. Family memberships, camp registrations, the public schedule, and discount handling all live in one place. Parents see a professional, easy-to-navigate experience. Volunteers spend their time on sailing instruction, not admin.
The public events page gives prospective families everything they need: camp descriptions, dates, photos, pricing, and a direct link to register. For a volunteer-run youth programme, that kind of polished public presence matters — it signals to parents that their children are in good hands.
With memberships as the gateway to event registration, ETYSA always knows who their current families are. Returning families renew and register in minutes. New families discover the programme, join, and sign their kids up for camp without a single phone call.
6
Camp weeks managed through TidyHQ
2
Steps from new family to registered camper
1
Platform for memberships, events, and public schedule
TidyHQ features used
Your programme deserves more than spreadsheets and email threads.
TidyHQ gives youth programmes, sports clubs, and community organisations the tools to manage memberships, run events, and give families a polished experience — so volunteers can focus on what matters.