3 teams. 5 clubs. One mission: ignite the next generation.

Running a STEM nonprofit with multiple programs means managing complexity that most volunteer organisations never face. C.R.A.S.H. has three robotics competition teams, five clubs, and students ranging from 6-year-olds building with LEGO to 18-year-olds programming industrial-scale robots. Each program has its own schedule, its own fee structure, and its own registration requirements.

Competition team memberships are particularly complex — they bundle FIRST registration fees, team shirts and supplies, food and drinks during competitions, lodging for multi-day events, and access to the facility's 3D printers, tools, and professional software. That's not a simple annual fee. That's an all-inclusive package that needs to be tracked per student, per team, per season.

On top of that, C.R.A.S.H. runs a scholarship programme through local business partnerships — price-matching and full scholarships so no student is turned away for financial reasons. Managing which students are on scholarships, which businesses are sponsoring them, and which fees have been covered adds another layer.

Before consolidating on a single platform, registration was scattered across Google Forms, email threads, and manual tracking. When you're a volunteer-run nonprofit preparing for a FIRST competition, the last thing you need is uncertainty about who's registered, who's paid, and who still needs a permission form.

TidyHQ gives C.R.A.S.H. one platform to manage what was previously spread across Google Forms, email, and manual spreadsheets. Membership tiers are set up per programme — club memberships at $60/month, competition team packages with all-inclusive pricing — with automated billing and renewal tracking.

The member database shows exactly who's enrolled in which programme, who's financial, and who's on a scholarship. When competition season arrives and the team needs to know who's registered, paid, and cleared to compete, the answer is one click away instead of scattered across five different tools.

Communications go directly to the right group — drone club parents get drone club updates, FRC team families get competition logistics. No more blasting every family with everything and hoping the right people read it.

For a 501(c)(3) that needs clean financial records for donor reporting and tax compliance, having all membership revenue tracked in one system — with scholarship adjustments clearly documented — makes year-end reporting straightforward instead of a multi-day reconciliation exercise.