How to run your first AGM with TidyHQ
A step-by-step walkthrough for club secretaries preparing their first annual general meeting — from notice periods and quorum rules to minute-taking templates.
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Frequently asked questions
How far in advance do I need to send AGM notices?
Most state incorporation acts require 21 days written notice for an AGM. TidyHQ lets you schedule the notice email and track who has opened it, so you have a record of delivery.
What is a quorum and how do I calculate it?
A quorum is the minimum number of financial members who must be present for the meeting to be valid. It is usually defined in your constitution — commonly 10% of members or a fixed number like 20. TidyHQ shows your current financial membership count on the dashboard.
Can members vote remotely at an AGM?
Many constitutions now allow proxy votes or online voting. TidyHQ supports proxy forms as attachments to your AGM notice and can record proxy nominations against member records.