---
title: "TidyHQ + Zapier: Automate Your Club's Workflows"
url: https://tidyhq.com/blog/tidyhq-zapier-automate-club-workflows
date: 2023-01-17
updated: 2026-04-21
author: "Alexander Jago"
categories: ["Integrations"]
excerpt: "Connect TidyHQ to 5,000+ apps with Zapier. Automate new member notifications, event reminders, and data sync without code."
---

# TidyHQ + Zapier: Automate Your Club's Workflows

> Connect TidyHQ to 5,000+ apps with Zapier. Automate new member notifications, event reminders, and data sync without code.

![Book cover for 'Chad Gadya' by El Lissitzky by El Lissitzky, illustrating TidyHQ + Zapier: Automate Your Club's Workflows](https://cdn.sanity.io/images/bp0k7h82/production/149c079ec48defc65476d3728aa24903810d8218-450x361.jpg?w=1200&fm=webp)

## What Zapier Does

Zapier connects apps that do not talk to each other natively\. When something happens in TidyHQ \- a new member joins, a payment is received, an event registration comes in \- Zapier can trigger an action in another app\.

No code\. No developer\. Just a trigger, an action, and a few minutes of setup\.

## Popular Automations for Clubs

**New member joins → Slack notification\.** When someone joins through TidyHQ, a message posts to your committee's Slack channel\. The committee sees new signups in real time without checking TidyHQ\.

**Payment received → Google Sheets row\.** Every payment creates a row in a Google Sheet\. Useful for treasurers who want a running log outside of Xero, or for clubs that track payments in a specific format for reporting\.

**Event registration → Calendar event\.** When a member registers for an event, it adds to a shared Google Calendar\. The event coordinator sees registrations filling up\.

**New member → Welcome SMS\.** A personalised text message sent within minutes of joining\. Higher open rate than email, especially for younger demographics\.

**Membership expires → Task in Trello\.** When a membership lapses, a card is created in the committee's Trello board\. Someone follows up personally\.

## Setting Up a Zap

**Step 1:** Log in to Zapier\. Search for TidyHQ in the app directory\.

**Step 2:** Choose your trigger\. "New Contact" or "New Payment" are the most common\.

**Step 3:** Connect your TidyHQ account by entering your API key \(found in TidyHQ settings\)\.

**Step 4:** Choose the action app \(Slack, Google Sheets, Mailchimp, etc\.\) and configure what happens\.

**Step 5:** Test the Zap\. Make sure the right data flows to the right place\.

**Step 6:** Turn it on\. Zapier runs in the background\.

## Cost Considerations

Zapier's free plan handles 100 tasks per month with 5 Zaps\. For a small club, this is probably enough\.

If you need more \- complex multi\-step automations, higher volume, or premium app connections \- Zapier's paid plans start at around $20 USD per month\.

For most clubs, the free plan or the starter plan covers their needs\.

## When Zapier Is Overkill

If the only thing you want to connect is TidyHQ and Xero, use TidyHQ's native Xero integration\. It is faster, more reliable, and does not require a Zapier subscription\.

Zapier makes sense when you need to connect TidyHQ to apps it does not natively integrate with \- Slack, Google Sheets, Trello, Asana, Airtable, or any of the 5,000\+ apps in Zapier's directory\.

## The Principle

Automate the repetitive\. A club secretary should not spend time copying data between systems\. If a piece of information needs to move from one place to another, and it happens regularly, automate it\. That is what Zapier is for\.

## References

- [TidyHQ](https://www.tidyhq.com/) \- Club management platform with Zapier integration for workflow automation
- [Zapier](https://zapier.com/) \- Automation platform connecting 5,000\+ web applications without code
- [Xero](https://www.xero.com/) \- Cloud accounting software with native TidyHQ integration \(no Zapier required\)
- [Google Workspace](https://workspace.google.com/) \- Collaboration tools including Sheets and Calendar, commonly connected via Zapier
- [Stripe](https://stripe.com/) \- Payment processing platform integrated natively with TidyHQ

---
Header image: *Book cover for 'Chad Gadya' by El Lissitzky* by El Lissitzky, via [WikiArt](https://www.wikiart.org/en/el-lissitzky)

---
Canonical: https://tidyhq.com/blog/tidyhq-zapier-automate-club-workflows | Retrieved from: https://tidyhq.com/blog/tidyhq-zapier-automate-club-workflows.md | Published by TidyHQ (https://tidyhq.com)